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Spending Transparency

Coastal Carolina University is committed to transparency and accountability regarding its expenditures.  To this end, we have created the “Spending Transparency” website, a listing of every expense incurred by the University, all of which serve to meet the University’s mission of teaching, research and public service. Procurement card transactions, however, are not included in this listing. To view posted procurement card transactions, visit the Four-Year Colleges and Universities section of South Carolina’s Monthly Charge Card Usage website at http://www.cg.sc.gov/Pages/monthlychargecardusage.aspx

A monthly report of expenditures will be available on the 7th working day after the last day of the month, except for the month of June where year-end entries may delay the process for several days.  Each searchable report will include the date of the transaction, source of funds, reference number, description of the expenditure, vendor name, and transaction amount.  Click on the month under the year listed below to view expenditures.  Three years of data will be maintained on this website beginning with January 2011 transactions. 

The spending transparency website lists a variety of funds including, but not limited to, operational, self-generated, federal, agency, designated and extended learning.    CCU also has auxiliary departments that receive no state funding and must generate all of their own revenue.  Examples include Athletics, Bookstore, Food Service, and the Quail Creek Golf Course.  You may click here for definitions of each source of funds.

Upon completion of your review, please direct any spending transparency questions to the Office of Finance and Administration.  (transparency@coastal.edu). 

Reports will be posted in PDF format.  In order to read and search within this format, Adobe Reader is required.  It can be downloaded free.

 

2014

 

July

2013

 

2012

 

2011

 

Frequently Asked Questions

Why is Coastal Carolina University posting its spending online?
Coastal Carolina University receives its funding from students, taxpayers, sponsors, donors and alumni and is committed to being accountable to those constituent groups in the way it uses those funds. This website provides information for all expenses paid through the University's vendor system.

Coastal Carolina University is collaborating with a pilot group of state colleges and universities and the Comptroller General's Office to improve spending transparency. The Comptroller General's spending transparency website is located here.

What information is available?
The website shows all expenses paid through the University's vendor system. You can look at spending by month and then sort by vendor, the amount spent, the source of funds, and a description of the expenditure.  A listing of definitions of each source of funds is available by clicking here.

How long is supporting documentation retained?
Documentation supporting data included in the reports is maintained for three years in accordance with the South Carolina Department of Archives and History’s General Records Retention Schedule for Financial Records of State Agencies.

Can I see more information about how the money was spent?
At this time it would require a significant investment in staff resources to research and post details about each purchase on this site. If you have a question about a specific expense, contact the Office of Finance and Administration at (transparency@coastal.edu).

What are the sources of Operating funds?
The University’s operating funds consist of state appropriations, tuition and fees, government contracts and grants (state, federal and local), sales and services of educational departments, and sales and services of auxiliary enterprises. Non-operating funds include gifts and donations, investment income, and capital gifts, grants, and appropriations. Stimulus funds and the 1 cent sales tax revenues are included as non-operating funds.  Coastal Carolina University is a Sea Grant institute, meaning it is part of a network of United States colleges and universities involved in scientific research, education, training, and extension projects geared toward the conservation and practical use of the coasts, Great Lakes, and other marine areas.

What are restricted and unrestricted funds?
Restricted funds are designated by law or internally for specific purposes.  Unrestricted funds are funds which can be used for any allowable expenses under state and university guidelines.