Departmental Deposits

Cash Receipts Guidelines

Only one authorized person should have access to a cash drawer or money box at a time. In departments where the amount of cash receipts is small and it is necessary for two or more persons to have access to cash, special procedures should be approved by the Office of Financial Services.
Cash registers, credit card terminals, drawers, boxes, etc. should not be left unattended unless they are properly secured.
Personnel counting or handling large sums of money should be concealed from the general public.
Only authorized persons should be permitted in areas where cash is handled.
Doors should always be locked at entrances to areas where cash is handled.
Vault or safe doors should be kept closed during working hours and should be locked at all other times.
Bank transfer bags or disposable sealing bags should be kept locked and opened only by authorized persons. Bags containing cash receipts should never be left open in vaults or safes.

Cash and checks must be deposited daily. If needed Public Safety can provide safe escort from campus location to Student Accounts.
Checks must be made out to Coastal Carolina University (CCU).
If you are depositing more than one check, please attach a calculator tape totaling them. Checks should be stamped on the back with the department’s stamp. Make sure to look at the check being accepted. Verify the date, that it’s signed and that the written and numeric amounts match. We cannot accept postdated checks or third party checks.
Receipts or system generated reports must be submitted when depositing funds.
Please make sure that you are using the newest Departmental Deposit Summary Form.