Motor Pool Rentals

Coastal Carolina University’s Transportation Services provides a limited number of 12-passenger vans, one cargo van, and two 25-foot box trucks available to rent for local use only, on a first-come, first-serve basis.

An eligible renter is a University authorized driver at least 21 years of age (or at least 25 years of age for the box truck).

Follow the steps on the New University Drivers page.

University Policy UNIV-470 VI. B. states: “No children under the age of 16 will be allowed to travel in motor pool or rental vehicles unless written permission is granted by the vice president of the department requesting the vehicle.”

Complete a Vehicle Reservation or Box Truck Request Form located on the University’s forms page. This form must show the cost center account number, be signed by the budget officer and/or supervisor, and be emailed to Transportation Services at ccurentals@coastal.edu. A vehicle may not be scheduled by telephone. It is important to request vehicles as soon as the need arises, but reservations two weeks in advance are preferred. 

Cancellations must be emailed during normal business hours of 8 a.m. to 5 p.m., Monday through Friday to ccurentals@coastal.edu no later than 24 hours before your departure. Cancellations with less than 24 hours’ notice or no-shows will incur a $100.00 charge to the cost center account number noted on your reservation.

The charge back rate including use and fuel for Motor Pool Vehicles is $0.65 per mile.

No. The time parameter specified on the Vehicle Reservation Request form must be followed as other reservations are made based on this information.

Yes. The cost center account number noted on your reservation will be charged if the vehicle is not returned on or before the date and time stated on the reservation form.

Vehicle keys and paperwork will be available for pick up at Transportation Services located at 290 Allied Drive, Office 115, Conway, SC, 29526 between 8 a.m. and 5 p.m., Monday through Friday.

Yes.  Contact Public Safety at 843-349-2177 for key service to unlock the Transportation office to pick up vehicles after hours and on weekends. Please note: When returning vehicles after hours, please utilize the drop box located on the corner of Transportation Services building to return your keys, fuel card and paperwork.

Yes.  The cost center account number noted on the reservation will be charged $50.00 if a motor pool vehicle is returned with trash or has not been cleaned out for the next renter.

Yes. Vehicles must be parked in the same spot where you remove your rental van and will be parked at your own risk.

All vehicles have assigned credit cards for fuel purchases. In order to purchase fuel with the Wright Express Fuel "WEX card", you must have a P.I.N. If you do not have a P.I.N., you must complete a Driver Information Form (PDF) and email to ccurentals@coastal.edu. P.I.N. numbers may take up to two weeks to obtain. Motor pool rentals not returned with a full tank of fuel will result in a $125.00 charge to the cost center account number noted on the reservation.

The WEX card is honored at commercial retail outlets displaying the Wright Express Logo. Participating locations are listed in the Driver Guide located in the fuel card sleeve.