Corporate Travel Card

Inside Accounts Payable

Corporate Travel Card (MasterCard)

Contact Us

• Accounts Payable
  Coastal Carolina University
  290 Allied Dr.
  P.O. Box 261954
  Conway, SC 29528-6054
• 843-349-4157
• ap@coastal.edu
• Staff Directory »
• RESOURCES
• How to setup your account
• Corporate Card Settlement Process (pdf)
• Travel Card Purchases Allowed vs Not Allowed (pdf)
• Accounts Payable Training

The Corporate Travel Card program allows Coastal Carolina University employees who are traveling on University business with the option to use a MasterCard instead of receiving a cash advance or using personal credit cards. The travel card is funded prior to the employee's travel departure date.

1. Employees must complete the Corporate Travel Card Application and return the encrypted application to travelcards@coastal.edu. 
2. Once approved, you will be notified by the Travel Card Coordinator to complete online training in Moodle.  Cards are not ordered from Bank of America or released to employees until Corporate Travel Card training is completed.  Travel cards are then delivered to the Accounts Payable Department. 
   
3. Accounts Payable must receive an approved Travel Authorization and/or Expense Advance Request from the traveler to have funds loaded onto the card. 
4. The same University policies and state regulations apply to the Corporate Travel Card as to cash advances (See University policy FAST-201).
5. The cardholder must provide uploaded detailed receipts to the Bank of America Works webpage within 7 days of the purchase date.  Any travel not supported by a detailed receipts will require reimbursement to the University by the traveler. Access to the Bank of America Works webpage is provided to the cardholder upon issue of the travel card.
6. Please click here for the Travel Card Application.

Please note: Lost or stolen cards must be reported to Accounts Payable immediately.